Automated Degree Audit
The University of North Carolina's Automated Degree Audit System
Produced by the Office of the University Registrar
CB# 2100, Suite 3104, SASB North
(919) 962-5161
degreeaudit@listserv.unc.edu
What is the Automated Degree Audit?
ADA is a computerized advising support and degree audit system which evaluates your completed course work, courses for which you are registered, transferred course work and determines your progress toward obtaining your degree. ADA is intended to minimize the time consuming process of manually comparing degree requirements with a student's actual or projected course of study.
Does ADA Replace Advising?
ADA enhances advising by providing accurate information about academic programs. ADA tracks course and requirement completion so that your advisor can spend less time in manual record keeping, and more time helping you plan your academic goals. You must obtain approval from the appropriate dean or school before any adjustments can be made to your program.
Why Use the Automated Degree Audit?
- Allows advisors to easily understand specific degree requirements
- Allows students to view individual academic progress via the web
- Provides a means of comparing a student's course of study with his/her degree requirements
- Includes a "what if" scenario illustrating what requirements a student would have left if he/she decided to change majors
- Acts as a tool to help students and advisors understand overall academic expectations of degree programs
Analysis of Academic Progress
The Analysis of Academic Progress is a snapshot of your academic record as it compares to the requirements for your specific degree. It evaluates your completed course work at UNC-CH, courses for which you are currently registered, and transferred course work. To see screen shots of the Degree Audit, view our PowerPoint presentation.
Student Profile
Please verify and correct, if necessary, all data displayed in the Student Profile section. Verification of your degree(s), majors(s), option(s), minor(s), and catalog year is especially important. Your catalog year should generally match the fall term in which you first enrolled at UNC-CH or other institution. Your catalog year should not change unless you change careers; ie, undergraduate to graduate. You may correct/update this information in your school/college dean's office. Any address, phone number, birthdate, sex, marital status, ethnic group, and anticipated graduation term additions or changes can be changed by mail by writing to:
Office of the University Registrar
CB # 2100; Suite 3100, SASB North
Chapel Hill, NC 27599-2100
or in person at the Office of the University Registrar, Suite 3100, SASB North or via the Internet.
The lower portion of the Student Profile section displays the "Summary of Credit Towards Graduation." This includes credit you have earned at UNC-CH and transfer credit earned at other institutions. If you have transfer course work; to the left side of the transfer institution is a number. The audit uses this number to reference courses that appear later in the Analysis of Academic Progress. Also listed in this area are credit hours in which you are currently registered (IN/PROG), credit hours that are not applicable to your program (N/A), your overall GPA, and your major(s)/minor GPA. Both your overall GPA and your major/minor GPA are calculated only on course work completed at UNC-CH.
Academic Requirements Remaining
The Academic Requirements Remaining section contains a list of graduation requirements you have not yet completed in the different areas of your degree program. The number of requirements specified may be different than the number of required courses. Included in the requirement areas are specific statements explaining the number of courses, credit hours, residency requirements, prerequisites, etc., needed to complete the requirement and a list of the courses that you may use to fill the various requirements. When you have completed all requirement areas, the Academic Requirements Remaining section will no longer appear on your Analysis of Academic Progress.
***NOTE: We are currently in the process of building degree programs. If your major or second major has not been defined in the system yet, you will not be able to obtain an audit of that program. Also, for any program (major or minor), that has not been approved by the appropriate school/college/dean's office, you will see the following statement on the audit: "An audit for this program is unreliable at this time. The requirements are not finalized for production use."
Academic Requirements Completed or In Progress
The Academic Requirements Completed or In Progress section lists courses being used to satisfy the various requirements in your degree program. It includes courses which have been completed at UNC-CH, courses transferred from other institutions, courses in which you are enrolled, and courses in which you are pre-registered in a future term. The audit assumes that courses in progress will be successfully completed.
If you are an Arts and Sciences student, you must complete 18 hours of your major courses with a grade of C or better. You will not pass the final audit if you do not meet this requirement. If you withdraw from a course or fail it, the requirement that the course fulfills will again appear in the Academic Requirements Remaining section. Specific course work used to complete each requirement area will appear in this section under the appropriate requirement heading. Requirement areas will not be satisfied until you have met every sub-requirement in the area unless a substitution has been approved by your school/college/dean's office and entered into the system. Substitutions and any advisor notes will also appear in this section.
Work Not Applicable to this Program
Courses listed in this section have been rejected by the audit for one of various reasons. Examples of courses that you may see in this area are: (1) courses for which you have received an F, F*, AB, or W grade, (2) certain courses that are "paired" together for which you may receive credit for only one (Economics 100 and 101 are an example), (3) level one of the same foreign language you took in high school. A message will appear next to any course in this section giving you the status of the course.
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